ASA Rules & Regulations

RULE I
HERD BOOK

The American Shorthorn Association (ASA) shall acquire and assemble data needed to accurately record all animals accepted for registration. This data shall be maintained by legal permanent means and may be printed at the discretion of the ASA Board of Directors.

The Rules and Regulations of the American Shorthorn Association, the American Shorthorn Association Bylaws, together with any other matter of general interest shall be published at the discretion of the ASA Board of Directors as designated.

All members of the ASA shall keep and maintain documents and other records relating to animals registered with the ASA. Any such records shall be provided to the ASA through its appropriate officers and representatives as the ASA deems necessary. The failure to keep and maintain such records or to provide them when requested shall be the basis for appropriate disciplinary action.

RULE II
SHORTHORN REGISTRY

The following shall constitute the rules governing the certificate of registry and the admissibility of pedigrees for entry into the American Shorthorn Association Herd Record.

Section 1. CERTIFICATE OF REGISTRY

A. ELIGIBILITY: To be eligible for entry in the American Shorthorn Association Herd Record, an animal must be the offspring of parents, both of which have been previously entered in the American Shorthorn Association Herd Record.

B. ISSUANCE: A certificate of registry shall be issued by the ASA for each animal accepted for registration. Such certificates shall be prepared by the Executive Secretary in the form prescribed by the ASA Board of Directors. The ASA Registrar shall show the printed facsimile of the seal of the ASA and include the signature of the Executive Secretary, which may be affixed in printed form.

C. CERTIFICATE: The standard registry certificate for an animal shall be written in the tabulated or bracket form and shall include the name of the animal, its record number, tattoo identification number, color description, birth date and name or names and city and state of the breeder and owner(s). The certificate shall include the names and record numbers of each parent and grandparent together with the color descriptions and the names of the breeders of each.

D. REMOTE ANCESTORS: The great grandparents may be listed on a registry certificate providing an appropriate fee is paid therefore.

E. REPLACEMENT CERTIFICATE: A previously issued registry certificate may be replaced if the same is defaced or mutilated. A new certificate, if desired, may be obtained from the ASA at a fee to be fixed by the ASA Board of Directors, and upon surrender of the defaced or mutilated certificate. New certificates issued shall be noted as a duplicate, (i.e. Duplicate Copy).

F. DUPLICATE CERTIFICATE: A duplicate certificate of registry may be obtained when original certificate has been lost or destroyed. The owner of record must certify to the loss. The fee for a duplicate certificate will be fixed by the ASA Board of Directors. Certification of a lost certificate shall be made on such form as the ASA shall require. New certificates issued shall be noted as a duplicate, (i.e. Duplicate Copy).

G. ERRORS: The ASA shall not be responsible or bound by errors in the recording of information provided to it by applicants or any other means submitted. If an error is discovered, it should be reported to the ASA immediately and the incorrect certificate returned with a letter of explanation. Errors committed by the applicants for registration or transfers shall be corrected at fees established by the ASA Board of Directors. Errors in registration or transfer committed by the ASA office shall be corrected at ASA expense.

H. RESPONSIBILITY FOR LEGAL TITLE: The transfer of registration entered on an application or a certificate of registry, or on the records of the ASA, shall not be construed as the conveyance of legal title by the ASA or other parties. The ASA shall in no way be involved in or assume liability for the purchase, sale, or terms of sale of registered animals, or the passage of legal title thereto.

I. REGISTRATION FOR ESTATE PURPOSES: In the event of the death of one who normally would apply for registration, the ASA requires that there shall be filed, in its office, all papers and documents necessary to provide that the person requesting registration is legally authorized and entitled to request such registration.

J. 283 DAY RULE: A calf born less than 283 days after the birth of dam’s previous calf will be questioned. The breeder must provide an explanation for the early delivery and a ruling will be made as to whether the entry will be allowed by the Executive Secretary or designee.

K. DNA GENOTYPING: Whenever the eligibility for registration of any animal is in question or doubt because of uncertain or unknown parentage, DNA genotyping by the ASA shall be required at the applicant’s expense. (See Rule III. Section 8. DNA GENOTYPING.)

Section 2. SUSPENSION, CANCELLATION OR NULLIFICATION OF REGISTRATION

A. FRAUD: The Board shall be authorized to strike from the records of the ASA and to recall for cancellation, any certificate issued by the ASA in the event the Board shall determine that the same was fraudulently recorded. By means of willful misrepresentation of, but not limited to date of birth, permanent identification marks, sire, dam or service by natural or artificial insemination. (See Article II Sections 7 & 8 of the ASA Bylaws)

B. ALTERATION: Any alteration of a certificate of registry or transfer not made or authorized by the Executive Secretary or Registrar shall render such certificate null and void.

C. ELIGIBILITY: Suspension or nullification of a pedigree certificate shall make the subject animal and its progeny ineligible for registration, transfer of ownership on our registry, or exhibition at an ASA sanctioned show.

Section 3. STANDARDS FOR REGISTRATION

A. SHORTHORN REGISTRY: Shorthorn registration shall extend to and be available for all Shorthorn animals (15/16 and higher in blood concentration) provided that:

i. Eligibility: Progeny are eligible if both the sire and the dam are correctly registered.

ii. Color: The color shall be one of the following descriptions: red, red and white, red with white marks, roan or white. An animal of any other color description shall not be accepted for registration, except that a small black spot on the body or black nose shall not bar an animal from registration if its breeding is otherwise pure.

iii. Inspection: ASA representatives are authorized to inspect records and calves at randomly selected herds at the direction of the ASA Board of Directors.

B. SHORTHORNPLUS REGISTRY: ShorthornPlus registration shall extend to and be available for all Shorthorn animals (less than 15/16 in blood concentration) provided:

i. Eligibility: Initial entries into the ShorthornPlus Registry Program shall receive the prefix AR prior to registration number. This prefix shall be assigned to all cattle of the following percentages: 1/4, 5/16, 3/8, 7/16, 1/2, 9/16, 5/8, 11/16, 3/4, 13/16, and 7/8, except that cattle with black markings or coat color cannot exceed the . percentage designation.

ii. Blood Concentration Levels: The following rules shall govern the determination of the blood concentration levels:

a) Fractional Levels Used: A denominator of one-sixteenth shall be the smallest fraction used in identifying percentage of Shorthorn blood concentration level on the certificate of registry.

b) Smaller Fractional Levels: Animals falling in between the sixteenth denominator in actual Shorthorn blood concentration shall be recorded at the direction of the Blood Determination Chart.

iii. Related Breed Entry: Other Shorthorns (i.e. Milking Shorthorns) shall enter the American Shorthorn Association Herd Book at same level in which they are recorded by their herd record. Lincoln Reds shall enter the American Shorthorn Association Herd Book at the 100% level.

iv. Initial Entry Cattle: Progeny of and succeeding generations of other breeds shall be subject to the same rules as cattle recorded in the American Shorthorn Association Herd Record. Initial entry AI sires and donor dams are required to have a DNA genotype and genetic condition status on file with ASA.

v. Genetic Recovery Cattle: Purebred, non-registered Shorthorn cattle with unknown parentage, but which can be proven to be descendants of Shorthorn parents, can be recorded in the American Shorthorn Association Herd Record after completion of proper applications and payment of proper fees.

vi. Other Regulations

a) Eligibility for Shows: ShorthornPlus and Durham Red animals are only eligible to show at designated ShorthornPlus shows. Starting in the 2014/2015 show season regional show points will be awarded only if all shows within the regional have a ShorthornPlus show. All ShorthornPlus animals must be 50% Shorthorn blood concentration or higher (7/16 if dam or sire is purebred 15/16) to be eligible for regional or national ShorthornPlus shows.

b) A.I. Rules: All A.I. rules regulating the registry of progeny conceived through A.I. in the American Shorthorn Association Herd Record shall also apply to all cattle in the ShorthornPlus Registry.

c) Generation Skipping: No generation skipping allowed even if blood concentration dictates a higher blood concentration level. (See the ASA Blood Determination Chart.)

d) Herd Record Designation: All ShorthornPlus cattle which enter the American Shorthorn Association Herd Record shall carry an asterisk in front of the registration number. This will be permanent and will appear on the pedigree of all progeny descending from ShorthornPlus parents. The asterisk will be removed when a Shorthorn achieves 127/128 Shorthorn blood concentration level. This blood level represents 99.22 percent purity. The asterisk will only be removed on the individual achieving the 127/128 blood concentration level. The asterisk will remain on all other ShorthornPlus ancestors in the four (4) generation pedigree issued at the time of registration. Any AR-registered animal appearing in the previous four (4) generations would disqualify the animal from achieving this status.

e) Herd Book Acceptance Fee: When a Shorthorn (15/16 blood concentration level or higher) is mated to a ShorthornPlus and the resulting progeny qualifies for 15/16 status, the ASA will charge a Herd Book Acceptance Fee to move from the ShorthornPlus Registry category to Shorthorn Registry category. The Herd Book Acceptance fee shall be waived for all ASA members enrolled in the Whole Herd Reporting (WHR) option.

C. BRA-HORN SHORTHORN PLUS REGISTRY

i. Eligibility: For cattle to be eligible for the Bra-Horn ShorthornPlus Registry, individuals must be 3/8 through 7/8 Shorthorn blood concentration level and the balance of the blood concentration level be composed of Brahman or a Brahman influenced breeds. At the initial entry level (first cross), at least one parent must be recorded with the ASA Shorthorn Registry or in the ASA ShorthornPlus Registry program. Both males and females are eligible for registry. Cattle in the program that have a solid black hair coat and/or black skin are eligible for registry at no higher than 1/2 blood concentration level.

ii. Other Rules: All other rules for registry and blood concentration level requirements will be the same as the current guidelines for ShorthornPlus Registry.

D. DURHAM RED REGISTRY

i. Eligibility: For cattle to be eligible for the Durham Red Appendix Shorthorn Registry, individuals must be 1/4 to 7/8 Shorthorn blood concentration level and the balance of the blood concentration level be composed of Red Angus. At the initial entry level (first cross), both parents must be registered with their respective breed association (Shorthorn/Durham Red, or a 1A or 1B Red Angus). A ShorthornPlus registry certificate will be issued in place of a Durham Red registry certificate until the ASA receives a calving ease score, birth weight, and weaning weight.

ii. Other Rules: Durham Reds can show or sell at any event that allows ShorthornPlus cattle. A Durham Red shall receive the prefix DR prior to registration number.

RULE III
APPLICATIONS FOR REGISTRY AND TRANSFER

Section 1: APPLICATION FORMS

A. FORMS: Applications for registry or transfer in the American Shorthorn Association Herd Record shall be submitted on a form created for such purpose or online through the ASA website. Any application submitted by anyone other than the owner shall require a letter of authority from the owner/s showing the right to conduct business on their behalf except in the case of embryo transplant.

B. TWINS: Applications for registration of twin animals should specify that the animal for whom registration is sought is a twin and should further specify the sex of the other twin.

C. FEES: All applications for registry or transfer must be accompanied by the required fee except applications from public institutions which require receipted vouchers in advance of remittance.

D. CORRECTIONS: Original applications for registry shall be kept by the ASA. The same shall be maintained by legal permanent means and/or printed in the American Shorthorn Association Herd Record, after which time they may be destroyed. The ASA shall not be responsible or bound by errors in the recording of information provided to it by applicants or any other means submitted. If an error is discovered, it should be reported to the ASA immediately and the incorrect certificate returned with a letter of explanation. Errors committed by the applicants for registration or transfers shall be corrected at fees established by the ASA Board of Directors. Errors in registration or transfer committed by the ASA office shall be corrected at ASA expense.

Section 2. NAMES

A. LENGTH: The names of animals to be registered shall be limited to not more than four words and may not contain more than twenty-five (25) characters, including two characters that must be designated “ET” for those animals that result from embryo transfer. ASA reserves the right to refuse any animal name deemed inappropriate.

B. IMPORTED ANIMALS: Names of imported cattle shall not be changed from the manner in which they are registered in the Herd Record of the country of origin.

C. CHANGES: After an American-bred animal has been registered in the AmericanShorthorn Association Herd Record the name may not be changed if there have been any progeny registered from such animal. If no progeny has been registered, an animal may be registered under a new name upon proper application with written permission from the owner, and payment of the appropriate fee.

Section 3. TATTOO IDENTIFICATION

A. REQUIREMENTS: No pedigree application received by the ASA shall be accepted unless the animal has an official identification number assigned in at least one ear. An identification letter or initial may be used if desired. No two animals of the same sex in the same herd shall be marked with identical tattoo numbers regardless of whether the mark is placed in the left ear of one and the right ear of the other. When using the International Year Code designation, the ASA recommends the code be placed after the identification number. The total number of characters in the tattoo identification (including year code) shall not exceed 8 characters.

B. RECORDING: Tattoo marks, as shown upon the application of registry of an animal,shall be recorded by the ASA and shall be written upon the registry certificates issued for such animal.

C. ILLEGILIBILTY: In the event an original tattoo mark of a registered animal is found to be unreadable, it shall be necessary to tattoo the same number again in the same ear; provided, however, if such action seems inadvisable the original number shall be marked in the opposite ear. In such event, the registry certificate must then be returned to the ASA for correction and for correction of the records.

D. VARIANCE: The registration of any animal found to be tattooed other than as shown on the registration certificate shall be null and void.

Section 4. TRANSFER OF OWNERSHIP

A. RECORDING: Each sale of an animal must be recorded by the ASA. A transfer of ownership must be recorded in any case where title of ownership of an animal is changed, even though such change of ownership is only nominal.

B. NEW CERTIFICATE: A registry certificate bearing a certified number shall be furnished to the buyer of an animal and the seller shall be obligated to pay the transfer fee.

C. MANDATORY: Transfer of an animal must be recorded in the following situations:

i. When sold or gifted by one member of a family to another;

ii. When forming or dissolving of a partnership or corporation;

iii. In the event of change in title of ownership of a membership;

iv. In the case of inheritance, there shall be filed in the office of the ASA all papers and documents necessary to show that the person requesting transfer is legally authorized and entitled to request such transfer.

D. FORMS: Transfer application forms shall be printed on every certificate of registry to be filled out and signed by the sellers in correct sequence according to sale dates.

E. INCOMPLETE APPLICATIONS AND FEES: Whenever an applicant has failed to: provide all the information required by the ASA for transfer of ownership, the application is determined incomplete. Incomplete applications for transfer must be completed within four (4) months of the date the application was received by the ASA; incomplete applications after that point in time will be considered null and void.

F. CANCELLATION: Any transfer of ownership may be cancelled by the Registrar upon application of both parties to the transfer, or upon the application of one party if due notice to the other party has been given and a copy of such, is given to the ASA along with proof of receipt, provided such cancellation of transfer will occur only for error or where delivery of the animal has not been consummated. If a transfer is cancelled and a reprint of the previous certificate is requested, an appropriate fee shall be charged.

Section 5. POLLED /HORNED STATUS

A. POLLED/HORNED CLASSIFICATION: Any polled Shorthorn is eligible for registry only as a polled Shorthorn. The term “polled” shall mean an animal showing no evidence of ever having had horns which were firmly attached to the bony structure of skull. An animal having small loose scurs attached only in the hide, shall be considered scurred. A Shorthorn which develops horns must be registered as horned.

B. SPORT CLASSIFICATION: A polled animal with no polled ancestors within the first four generations shall be termed a polled sport.

C. DESIGNATIONS: All polled animals shall be designated by the letter “X” preceding their record numbers and polled sports shall be designated by the letter “SX” preceding their record numbers. All scurred animals shall be designated by the letter “S” proceeding their record numbers.

Section 6. REGISTRATION OF ARTIFICIAL INSEMINATION (A.I.), EMBRYO TRANSPLANT (E.T.) AND CLONED ANIMALS

A. A.I. ELIGIBILITY: The following registration requirements shall apply to calves resulting from artificial insemination:

i. DNA Genotyping/Genetic Condition Testing: The A.I. sire (Shorthorn/ShorthornPlus/Durham Red) must have been DNA genotyped (Seeksire profile) and a copy of the report filed with the ASA prior to or with the application for registration. The expense of collection and DNA genotyping will be at the cost of the owner of the sire. In addition to a DNA genotype, each A.I. sire must have the test results for all known breed genetic conditions on file with the ASA and be included on the ASA Genetic Condition Status List (consistent with Rule III, Section 8 of this document).

ii. A.I. Certificate: As of June 1, 2015, owners of A.I. bulls may declare their bull either an A.I. Certificate required bull or a non-A.I. certificate bull. Once a bull has been declared a non-A.I. certificate bull, the status will remain permanently. If required, an A.I. Certificate, properly executed, must accompany the application for registry (or be in the applicant’s ASA account) of each calf resulting from the artificial insemination of a dam to a non-owned, A.I. certificate required bull. All bulls, regardless of A.I. certificate status shall adhere to DNA Genotyping/Genetic Condition Testing requirements found in Rule III, Section 6, i.

• The owner/s of an A.I. certificate required sire will issue an A.I. Certificate to an applicant’s ASA account once applicant has paid required fees to said owner. Sire owner will pay the ASA an A.I. Certificate Fee to deposit the certificate into the applicant’s account. On a multi-owned sire, A.I. Certificates will be issued by the owner designated as the A.I. Certificate manager. A contractual agreement regarding b privileges among multi-owners is the responsibility of the owners. In the case where a recorded owner of the sire is a “Syndicate,” see Rule III, Section 10.

• Exemption: Previous owners and family (family defined as spouse, son/daughter) of a bull are eligible to register progeny without an A.I. certificate even if calf is conceived via artificial insemination.

iii. Death: It is recommended that the owner of any bull shall notify the ASA of the bull’s death within thirty (30) days. Calves conceived after the death of a bull shall be eligible for registration under the same conditions and provisions governing the eligibility of calves conceived by A.I. In the event the A.I. sire had not been DNA genotyped and/or genetic condition tested prior to death, ASA shall make a determination as to the appropriateness of issuing an A.I. certificate on a case-by-case basis. If an A.I. sire has died or the A.I. sire does not have the appropriate DNA for all known genetic conditions on file with ASA, then the resulting calves can only be registered after the same tests for A.I. Sire qualification are done on each A.I. calf.

iv. Disclaimer: The issuance of an A.I. Certificate by the ASA shall in no way be construed as guaranteeing a pregnancy, or if a calf results from such insemination, that it shall be eligible for registration. There shall be no refunding of fees paid to the ASA for A.I. Certificates.

B. EMBRYO TRANSPLANT ELIGIBILITY: The following registration requirements shall apply to the registration of calves resulting from embryo transplant, whether purchased as embryos (fresh or frozen) or purchased in a pregnant recipient cow:

i. DNA Genotyping: The donor dam must have a DNA genotype (Seeksire profile) on file with the ASA or progeny registration applications will not be processed. In addition to a DNA genotype, each donor dam must have test results for all known breed Genetic Conditions on file with the ASA and be included on the ASA Genetic Conditions Status List (consistent with Rule III, Section 8 of this document).

ii. E.T. Certificate: As of June 1, 2015, the ASA will no longer require E.T. certificates. Donor Dams will still meet all DNA Genotyping requirements established in Rule III, Section 6, B, i.

iii. Breeder/Owner Designation: The owner or lessee of record of the donor dam at the time of conception will be identified as the breeder. In the case of multi-owned dams, all owners shall be listed as the breeder. For registration purposes the owner of an embryo and resultant calf shall be known as the “first owner”.

iv. Embryo Transplant Designation: Registration certificates issued for offspring from embryo transplant shall be designated by the inclusion of the letters “ET” in the last two name spaces on the application for registration form. The ASA may request additional information fromvthe owner or owners from time to time relating to embryo transplant animals.

v. Mixed Semen: Registration of embryo transplant offspring resulting from the mixing of semen shall be required to be DNA genotyped prior to registration.

vi. Death: It is recommended that the owner of any donor dam shall notify the ASA of the dam’s death within thirty (30) days. Resulting offspring calved after the death of a cow shall be eligible for registration under the same conditions and provisions governing the eligibility of embryo calves. In the event the donor dam had not been DNA genotyped and/or genetic condition tested prior to death, ASA shall make a determination as to the appropriateness of issuing an E.T. certificate on a case-by-case basis. If a donor dam has died or the donor cow does not have the appropriate DNA for all known genetic conditions on file with the ASA, then the resulting calves can only be registered after the same tests for donor cow qualification are done on each embryo calf.

vii. Disclaimer: The issuance of an E.T. Certificate by the ASA in shall in no way be construed as guaranteeing pregnancy, or if a calf results from such transplant, that it shall be eligible for registration. There shall be no refunding of fees paid to the ASA for an Embryo Transplant Certificates.

C. CLONE ELIGIBILITY: The following points represent the ASA policy for the registration of cloned animal:

i. Only replication cell-cloned animals shall be eligible for registration. Genetically modified animals shall not be eligible for registration.

ii. The cell donor animal and the cell-cloned animal must have a DNA genotype and genetic condition status on file with the ASA and be included on the ASA Genetic Condition Status List (consistent with Rule III, Section 8 of this document).

iii. The breeder of the cell-donor animal must be identified as the breeder of the cloned offspring.

iv. The owner of record of the cell-donor on the date of biopsy removal will be identified as the first owner unless the calf is the result of a pregnant recipient, purchased embryo, fresh or frozen, in which case the purchaser will be identified as the first owner.

v. DNA typing of recipient dam may be required by the ASA.

11 Approved by ASA Board – April 1, 2015

vi. A clone must be DNA typed to the original animal or embryo in the manner determined by the ASA to be eligible for registration.

vii. Calves conceived after death of cell-cloned animals shall be eligible for registration under the same conditions and provisions governing the eligibility of calves prior to the death of said animal.

viii. Registration of cell-cloned transplants shall be made on a special form provided by the ASA, at the regular fee/s, or any other fee determined by the ASA Board of Directors.

ix. Registration certificates issued for cell-cloned transplants shall be so designated. The registration number of the animal which is being cell-cloned shall also be designated on the registration certificate.

x. Nothing set forth herein should be construed as an indication that the ASA takes any position as to the ownership rights, if any, of the retained molecular cell material. That is a separate matter reserved for discussion and/or negotiation between the buyer and seller. The ASA only holds that information, or molecular cell material that it deems necessary to provide the security and integrity of its records.

Section 7. REGISTRATION OF IMPORTED CATTLE

A. ELIGIBILITY: Shorthorn cattle imported from countries outside of the continental United States may be registered in the American Shorthorn Association Herd Record (or dual-registered in the country of origin and ASA) provided they meet the regular rules of eligibility and the following special rules:

i. Applicability: These regulations apply to all cattle imported into the United States, or in the case of bulls, the semen which is used within the United States, or in the case of females, embryo transplants from which are actually transported into the United States before parturition.

a. Tattoos: All identification marks as tattooed in the ear of an animal imported to the United States and appearing upon the registry certificate issued by the recognized Herd Record of the country of origin shall be accepted and recorded in the records of the American Shorthorn Association. Such identification marks shall be included on ASA registry certificate.

b) Record Numbers: Record numbers assigned by the recognized herd record of the country of origin shall be used for the ancestors of any imported animal accepted for record in the American Shorthorn Association Herd Record, except those ancestors which may previously have been recorded in the American Shorthorn Association Herd Record.

ii. Imported Shorthorns: Applications for registry of animals bred and born outside the United States must be accompanied by a copy of the original certificate of registry by the secretary of the recognized herd record of the country of origin. Such applications must specify at least the following: breeder, intermediate owners if any, importer into the United States with dates of sale and delivery and transfer by importer if sold before being recorded in the American Shorthorn Association Herd Record. In the case of bred females, service certificates are required.

iii. Importer: The person or firm purchasing an animal in Canada or Great Britain shall be construed to be the importer of an animal, except that an agent making the purchase upon order for a principal in the United States shall not be construed to be the importer.

a) Time limitation: No imported animal shall be eligible for registration after two (2) years has elapsed from the earliest of the following dates: the date of importation or the date of landing in the United States or entering the United States. However, this rule may be waived by the ASA Board of Directors for good cause shown.

iv. Calves Imported in Dam: If a cow was bred prior to importation and a record of service does not appear on the export certificate, the owner of the dam on the date of service must certify to the particulars of service through the recognized registry organization of the country of service.

a) When the imported dam was bred by artificial insemination there must be on file with the recognized registry organization in the country of origin a DNA genotype and genetic condition test result for the service sire.

b) When the imported dam was bred artificially by a bull owned by a breeder in the United States and where no semen interest is owned by the breeder in the exporting country, an AI Certificate must accompany the application for registry of the resulting progeny.

v. Semen Interest in a Bull Domiciled in a Foreign Country: To use semen or to sell non-owner A.I. Certificates, the bull must be recorded in the American Shorthorn Association Herd Record by a member of the ASA. All DNA genotyping and genetic condition test rules apply. A bill of sale relating to the transferred semen interest shall accompany the original registration certificate.

vi. Importation of Embryos: The dam of embryos imported from another country must have a DNA genotype and genetic condition test result on file in the herd record of origin in order to register calves at the ASA.

Section 8. DNA GENOTYPING/GENETIC CONDITION TESTINGS

A. DNA GENOTYPING: DNA genotyping is utilized in establishing parentage and may also be used in determining the presence a genetic condition.

i. General: Animals do not have to be DNA genotyped to be registered. However, if an animal becomes an A.I. sire or a donor dam, all required genetic testing must be completed and a DNA genotype (Seeksire profile) record on file with the ASA prior to registering any progeny. If an A.I. sire or donor dam has died or the resulting progeny do not have the appropriate DNA for all known genetic conditions on file with the ASA, then the resulting calves can only be registered after the same tests for A.I. Sire or Donor Dam qualifications are met for each embryo calf.

ii. Random DNA Genotyping: At the discretion of the ASA Board of Directors, random DNA genotyping may be performed. Failure to cooperate with an ASA request within (30) days of notification, will result in sanctions as deemed appropriate as provided in Article II. Section 7-D & Section 8 of the ASA Bylaws, including without limitation the suspension of the owner’s membership and suspension of the animal’s registration certificate.

iii. Analysis: All DNA samples shall be analyzed by the ASA’s designated laboratory and an interpretation shall be rendered by the laboratory’s director.

B. GENETIC CONDITION TESTING: The following points represent the ASA policy on Genetic Condition Testing.

i. All AI sires, donor dams and cloned animals must be DNA genotyped and genetic condition tested with results reported to the ASA. If an A.I. sire or donor dam has died or the resulting progeny do not have the appropriate DNA for all known genetic conditions on file with the ASA, then the resulting calves can only be registered after the same tests for A.I. Sire or Donor Dam qualifications are met for each embryo calf.

ii. A.I. certificates and E.T. certificates will be issued regardless of genetic condition status as long as results are in compliance with Rule III Section 8.C

iii. A listing of genetic condition “free” and “carrier” males and females will be maintained by the ASA if the results have been released to ASA. This listing will be made available upon request.

iv. Registration certificates will be issued regardless of genetic condition status as long as results are in compliance with Rule III Section 8C.

v. ASA reserves the right to conduct random genetic condition testing.

vi. All cattle consigned to ASA sanctioned sales must be phenotyped/genetically tested, per ruling by the ASA board for ASA sponsored sale. Testing must be completed prior to cataloging and/or sale as established by ASA board.

vii. The owner of any animal suspected of death as the result of a genetic condition shall contact the ASA office immediately and follow the appropriate protocol.

viii. Breeders who misrepresent the genetic condition status of any animal are subject to fraud as defined in Rule II, Section 2.A.

C Homozygous Genetic Condition Explanation: The DSH individual has two copies of the genetic condition and will pass an unfavorable copy of the condition on to 100% of its progeny. The progeny will only receive one copy of the genetic condition from the DSH parent. However, the progeny could receive another copy from the other parent if said sire or dam is DSC or DSH. Calves from a sire and dam that are a carrier (DSC), have the possibility (25%) of getting two copies and could be homozygous for the conditions (DSH).

i. The ASA will not register any animals in the breeding population deemed homozygous for non-lethal genetic conditions after September 1, 2015. Matings that may produce a homozygote of any known non-lethal Genetic Conditions after September 1, 2015 will not be registered unless the resulting animal is tested to be either a carrier or free. Progeny resulting from a mating of a sire and dam that are both carriers for the same Genetic Condition or at least one parent is a homozygote and the other a carrier for the same Genetic Condition may be carriers (Example: DS-C) and can be registered, but the animals that are homozygotes (Example: DS-H) cannot be registered. The following matings for the Digital Subluxation genetic condition would have the possibility of passing two copies of the DS genetic condition to progeny:

  • DS-C x DS-C = Testing Required
  • DS-C x DS-H= Testing Required
  • DS-C x DS-H=Testing Required

Progeny from the DS mating combinations below will be allowed to register without testing.

  • DS-C x DS-F= No testing required
  • DS-F x DS-F= No testing required

ii. Definition of non-lethal (Homozygous) Homozygote: Any animal, regardless of breed background, pedigree, sex, or age that possesses two copies of a known Genetic Condition not causing death or normal biologic function. Homozygous status will be determined via DNA testing through approved laboratories.

iii. The genetic conditions will be reflected on the pedigree for three generations. It is recommended that the potential carriers be tested. If the trace on the pedigree leads to a homozygote, then the resulting progeny must be tested until the status of the known Genetic Condition is verified.

iv. This rule is effective September 1, 2015

v. The testing must be from an ASA approved laboratory.

vi. This rule applies to any and all known non-lethal genetic conditions as they become identified in the future via DNA testing.

vii. The ASA relies on testing results from outside labs and is therefore in no way liable for inaccurate data reported to ASA.

D. Color Coding on Pedigree to Identify Genetic Conditions

i. The ASA board approved a search on the new pedigrees when issued for three generations back from the individual animal (generations seen on the normal three generation pedigree) for Genetic Conditions that may have potential carriers that have not been tested from known carriers. In order to find animals that may be at risk of being carriers of Genetic Conditions, it was approved to color code individual registration numbers or genetic conditions codes on pedigree and online searches to show an animal’s status of genetic conditions. Those animals that have tested free of genetic conditions will have a color code of Green attached to their registration number of the genetic condition code. Those animals that have been tested and are known carriers of genetic conditions will have the color red attached to their registration number or genetic condition code. Those animals that are progeny of descendant from known carriers (Red) and not tested will have the color yellow attached to their registration number of genetic condition code to indicate a potential carrier or animal at risk to be a carrier. When these animals that have a possibility of being potential carriers because of a descendant that is a known carrier the owners would be asked to have the animals in question tested. If the known carrier is a homozygote carrier the resulting animals would need to be tested according to rules 1-7 for Homozygous Genetic Conditions. The ASA relies on data provided by outside sources and as such makes no representation as to the accuracy of the data provided to it. IN consideration for the privilege to register an animal all members waive all claims against the ASA, its board of directors, employees or agents for inaccurate data and agree that claims may be brought only against the testing entities and/or the registry software company.

Section 9. OWNERSHIP

A. DEFINITIONS: For the purposes of all aspects of the rules relating to registry of animals, the following definitions shall apply unless otherwise specified herein:

i. Interest: Interest shall be defined as a portion of ownership of an animal jointly owned and includes all facets of ownership such as rights to all revenue created by the animal through sales, leases of service of the animal’s genetic material and value of the animal proportionate to the amount of interest owned.

ii. Semen Interest: Semen interest shall be defined as the right to use an animal’s genetic material in herd only. The within herd semen interest is not negotiable. A semen interest does not include rights to revenues created by the sale of service or lease of the animal. The owner of a semen interest shall be responsible for the cost of semen collection for one’s own use unless otherwise agreed upon by all parties involved.

B. MULTI-OWNED ANIMALS: For purposes of registration, an owner shall consist of no more than three (3) individuals. This definition shall in no way limit the number of individuals available for ownership but merely limits the number of owners for record purposes. (For a definition of “Syndication” refer to Rule III, Section 10.)

C. LEASING: Shorthorns can be leased provided a statement of lease is on file with the ASA. If a lease statement is on file listing each animal being leased by name and registration number, the lessee can register calves sired by the bulls or produced by the dams as if they were the actual owner.

i. All breeding interest in an animal being leased must be included in the lease; partial breeding interest cannot be retained. In addition, leased bulls must only be used in a natural service situation. Artificial insemination is not permitted.

ii. At the end of the lease period, unless extended, registration privileges revert back to the recorded owner. The fee for entering the lease on the Herd Records of the ASA is the same fee as the current transfer fee.

Section 10. SYNDICATION

A. DEFINITION: A syndicate may consist of any number of ASA members. Where an animal is owned by a syndicate, the following special rules apply:

i. DNA Genotype: The subject animal must have a DNA genotype and genetic condition test results on file with the ASA.

ii. Ownership Listing: Portions of the subject animal shall be carried on ASA records under a joint, but single ownership name.

iii. Syndication Agreements: A copy of any and all agreements between owners must be filed with the ASA for reference purposes only.

iv. Named Agent: A syndication agreement designating an agent for the subject animal and signed by all of the co-owners of the subject animal must be filed with the ASA. Any syndicate member that wishes to transfer their interest must sign, file a syndication transfer authorization form, and pay appropriate fee before change in ownership shall be effective on the records of the ASA.

v. Authority: The designated agent, except as otherwise provided, shall have the authority to conduct any transactions of the syndicate with the ASA. The authority power and responsibility of such agents shall remain in effect until a revocation in writing is filed with the ASA by the owners and a new syndication report form, signed by all of the then owners designating a new agent, is filed with the ASA.

B. BULLS: The following rules apply specifically to bulls:

i. Authority to Sign: Each owner may sign applications for registration of calves sired by the syndicate owned bull and out of females which were in his ownership at the time of breeding unless otherwise restricted, and a properly executed syndication agreement is on file with the ASA.

ii. Fees: The owner of a syndicated bull shall pay a one-time fee as specified in the ASA fee schedule to maintain the registration of said syndicated bull with the ASA. Each syndicate must pay an annual membership fee and any other annual assessment/charges to obtain and maintain membership rate for all transactions. This annual membership fee is due January 1 of each year thereafter.

C. Females: The following rules apply specifically to females:

i. Authority to sign: An application for registration of, and/or transfer of a syndicate owned female, or for the offspring of a syndicate owned female must be signed by the agent for said female. The breeder of the offspring may be the syndicate or any individual member or group of members thereof as designated by the agent for the syndicate owned female.

ii. Fees: The owner of the syndicate owned female shall pay a one-time fee as specified in the ASA fee schedule to maintain the registration of such female upon the records of the ASA. Each syndicate must pay an annual membership fee and any other annual assessment/charges to obtain and maintain membership rate for all transactions. This annual membership fee is due January 1 of each year thereafter.

iii. Exception: For a female owned by more than one owner but not syndicated, transfer of ownership of said female and registration fees for offspring will be at the rate specified in the ASA fee schedule unless the cow is recorded in the ownership of an individual member.

Section 10. HERD PREFIXES

A. HERD PREFIXES: Members of the American Shorthorn Association may incorporate a prefix for use when registering animals raised in their herd. A herd prefix is not limited to a certain number of characters. Names of animals registered at the ASA must not exceed 25 characters, including Herd Prefix. If a herd prefix includes multiple words, the prefix must be continuous. Breeders can register their prefix with the ASA on the appropriate form. A Herd Prefix may be used by other family members or associated herds, provided written consent is provided by the owner of the prefix. In the event that two breeders choose to register the same prefix, preference will be given to the breeders who utilized the prefix first.

RULE IV
FEES

A. FEE SCHEDULE: The fee schedule for all matters relating to ASA business shall be established by the ASA Board of Directors and may be amended from time to time. Copies of the current fee schedule shall be available upon request.

B. PAYMENT OF FEES: All fees of whatever nature due the ASA from a non-member shall be paid in advance, accompanying requests for services.

C. NON PAYMENT OF FEES: Nonpayment of fees because of defective remittances shall be sufficient cause for withholding the processing of registrations or transfers and/or the cancellation of registration or transfers which have already been processed. Invoiced amounts not paid after 30 days will be considered late and be sufficient cause for withholding the processing of registrations or transfers and/or the cancellation of registration or transfers which have already been processed.

RULE V
SHOWS

At all sanctioned ASA events, the following rules shall apply:

Section 1. RULES

A. ALTERATION OF CONFORMATION AND STRUCTURE: Any animal presented by any individual is assumed to be a representative of the member /owner(s).The American Shorthorn Association reserves the right to disqualify any animal that has been fitted in an unethical manner. Unethical fitting situations include a)The addition of any hair or hair like substances (including twine), false tailheads, and false polls (false tail switches are allowed); c) The cutting, tearing, or gluing of the hide or underneath the hide or removal of tissue in an attempt to alter the shape of the animal; d) the injection of any gas, solid, or liquid under the hide to alter the normal conformation; e) any attempt to disrupt or change the normal dental development of the animal; f) any products/ solutions/liquids administered internally or externally to alter the conformation of the animal is prohibited. This includes the use of steroids, growth promotants, and the act of artificially fitting animals internally, which would include stomach pumping, drench tubes, or any other method per os (by esophagus). Any animal found to be altered as described here will be excluded from exhibition at the show where so found and any other ASA-sponsored events.

B. ALTERATION OF COLOR: An animal presented by any individual is assumed to be a representative of the member/owner(s). All representatives are prohibited from altering the natural color of the of the animal. If the animal is red it is red, if it is white it is white, if it is black it is black. Note: If cattle containing 7/8 or higher blood concentration at shows and sales do not conform to typical Shorthorn color and characteristics, the animal or animals in question may be reduced to a lesser Shorthorn blood concentration level by the ASA Board of Directors.

C. TATTOO: Any animal must have a legible tattoo which corresponds to the registration certificate and/or be DNA genotyped to determine identity and eligibility for exhibition.

Section 2. DNA Genotyping

A. Champions, Reserve Champions, Supreme Champion, and all Champion and Reserve Champion Division winners will have DNA collected to enhance the integrity of the breed. (Reference Rule VI for enforcement proceedings)

B. Heifers 20 months of age and older, without calf at side, will have a blood sample collected to verify pregnancy.

C. Any or all animals being exhibited at an ASA show may, at the discretion of the ASA Board of Directors, be subject to DNA sampling and interpretation rendered to the ASA. If any animal recorded in the American Shorthorn Association Herd Record is exhibited at an ASA sanctioned show and is found to possess a suspicious DNA genotype, both the sire and the dam shall be DNA typed for further verification. In the event either parent is not available for DNA typing the said animal may be suspended.

i. Notice: The ASA shall cause notice to be sent to the breeder/owner(s) for any animal whose DNA genotype is reported as suspicious upon receipt of such notice.

Section 3. OTHER RULES

A. IRREGULARITIES: All irregularities in showing cattle which involve punitive action by the ASA may be published in the breed publication.

B. VIOLATIONS: The decision concerning eligibility for shows in regard to a violation of any section of these rules shall be made by an officer of the ASA.

RULE VI
ENFORCEMENT PROCEEDINGS

Section 1. PROCEDURES

A. DNA TESTING GUIDELINES: for ASA National Shows. (Junior National, North American, National Western)

   a. No exhibitor will be charged with any fee or have any prizes or awards removed if the animal does not DNA consistent with the registration papers unless the exhibitor is also the breeder or person who registered animal.

   b. If the DNA profile comes back differently than the registration, then the animal will be re-registered.  The breeder of the animal or person that registered the animal will be charged for the costs of the DNA test and pay $250.00 re-registration fee.  If during the next five (5) years the same breeder or anyone of the immediate family of the breeder or persons registering the animal has another animal tested at a Major Show and it does not match the registration at ASA of the animal, the breeder will be charged for the test and assessed $1,000.00.  In addition, that breeder would then be required to submit a DNA profile for each animal they registered for the next one (1) year.

   c. If an animal DNA tests as not a purebred or at least a 50% shorthorn, the Association will issue the proper registration papers if the animal qualifies for any type of registration.

B. GENERAL AUTHORITY: The ASA Executive Committee shall investigate any possible violation of the Rules & Regulations of the American Shorthorn Association. All such investigations shall be documented and upon completion of such investigation the ASA Executive Committee shall take such action as is appropriate under the circumstances including but not limited to; (suspension of pedigrees, cancellation of certificates), or such other action as is appropriate. ASA Executive Committee shall hold a hearing thereon and render such decision as is appropriate in the circumstances considering the protection of members, of third parties and the protection of the ASA objectives and purposes. If a request for review of decision is not made in accordance with the provisions of Rule VII, such decision and action shall be final. If a request for review is made pursuant to Rule VII the decision made or action taken shall remain in effect until the completion of such review procedure.

i. The ASA Executive Committee shall investigate any possible violation of the Rules & Regulations of the American Shorthorn Association. If a violation of said rules and regulations has taken place, a formal protest must be submitted.

A formal protest must consist of:

  • A written description of the violated rule and rule number along with a photo or video of the activity.
  • One of the following forms of animal I.D.: tattoo or ear tag, along with date, location and time of activity.
  • Print and sign your name to the protest stating that you witnessed the illegal activity.
  • Contact information for yourself and any supporting witnesses who are willing to sign to the protest, so that you may be easily reached.

ii. Submit formal protest with a $250 cash protest fee to an ASA staff member or board director to be reviewed by the ASA executive board of directors. Protest must be submitted before entry enters the show ring.

iii. If the protest is upheld at any time: any class placing and show results will be stricken for the exhibitor; premiums forfeited; and/or the exhibitor and/or any person directly involved with the rules violation may be banned from future exhibiting or fitting at ASA events at the discretion of the ASA Board of Directors.

iv. If any of the above items are not included in the formal protest, the protest will be declared null and void or non-enforceable.

v. Animals shall be subject to a physical examination by the show official before and/or after the animal is exhibited.

vi. The decision of the Executive Committee is final. All exhibitors agree by signing the entry form that no litigation in any form or in any state can be brought to resolve any issue regarding rule VI.

C. ASA EXECUTIVE COMMITTEE: Shall consist of the President, Vice President, and one member at large of the Board of Directors as well as the Executive Secretary. Member at large shall be selected by the President.

D. NOTICE OF ACTION: Any action taken by the ASA Executive Committee shall be made known to the member in writing, setting forth the facts on why the action taken, the decision of the committee, and the right of the member to a review such action or decision.

RULE VII
HEARINGS AND APPEALS

Section 1. APPEAL PROCEDURES

A. RIGHT OF APPEAL: Any ASA member aggrieved by any action or any decision
rendered by the ASA shall have the right to appeal from such decision.

B. REQUEST FOR REVIEW: Any ASA member seeking to have a decision reviewed may seek a hearing before the ASA Executive Committee. The review shall be a hearing at which evidence shall be presented by all interested members and by the ASA. All parties to such a hearing shall have the right to appear personally or through counsel.

C. SCOPE OF REVIEW: A review of any decision by the ASA Executive Committee shall reviewed by the ASA Board of Directors.

Section 2. HEARING PROCEDURES

A. REQUEST FOR HEARING: Any request for hearing by a member must be submitted in writing within forty-five (45) days from the mailing of notice to the member.

B. TIME AND PLACE OF HEARING: The ASA will designate the time and place of the hearing which, from time to time, may be continued or rescheduled.

C. HEARING PROCEDURES: A person who has requested a hearing will be afforded the opportunity to appear in person or by counsel to present evidence on their behalf and to hear and refute evidence presented. The common law or statutory rules of evidence will not apply at the hearing, but the ASA Board of Directors will determine the admissibility of the evidence and the weight given to the evidence admitted.

D. DECISION: The ASA Board of Directors will make its decision following the hearing. Written findings of the final outcome shall be made to all parties within (30) days of the ruling.

Section 3. PENALTIES

A. The ASA Board of Directors may impose such penalties as it deems appropriate including but not limited to temporary or permanent suspension of pedigrees and expulsion of members. The ASA Board of Directors may impose any other penalty or restriction which it deems proper in furtherance of the objectives of the ASA.

Section 4. SHOW ELIGIBILITY

A. Nothing in Rule VII shall be construed to allow a member to appeal a decision concerning an animal’s eligibility to show, or to seek damages, in any form, for an adverse decision concerning eligibility to show in any sanctioned ASA event.

Section 5. PUBLICATION

A. Notice of the imposition of any penalties or temporary suspension of privileges of any person may be published in the ASA official magazine. Such publication may be made only after the time for appeals as provided. In case a request for hearing is made, publication will not be made until after said hearing. Publication shall be authorized by a majority vote of the ASA Board of Directors.

RULE VIII
VIOLATIONS

A. Any violation of the Rules & Regulations of the American Shorthorn Association, including but not limited to irregularities with regard to records or registration of animals, shall be subject to disciplinary action by the ASA Board of Directors as provided for in these rules.